Initial Situation

During the COVID-19 pandemic, University Hospitals faced unprecedented challenges:

• Daily symptom checks required for 29,000 employees
• Manual recording and tracking were not feasible
• Rapid action necessary for positive symptoms

Implemented Solution

Automated employee screening with N8N workflows:

• Multi-channel query via chat and web form
• Automated Processes:
  1. Daily dispatch of personalized query links
  2. Evaluation of symptom checks in real-time
  3. For positive symptoms: Automatic notification of health management
  4. Generation of daily compliance reports for hospital management

Results

• Almost 100% compliance with daily health checks
• Early detection of potential COVID-19 outbreaks
• 90% time savings compared to manual processes
• Data privacy-compliant documentation for regulatory requirements

Long-term benefit: The system was adapted after the pandemic for general personnel management and absence reporting.